If you find problems everywhere you go, you may be the problem, leadership coach John Engels told a gathering of accountants.

In a keynote address at CPA.com’s Digital CPA Conference and the Information Technology Alliance’s Fall Collaborative, “Owning Your Leadership: Taming Discomfort, Summoning Courage,” Engels warned attendees that they – like most people – need to start being “emotionally responsible” if they hope to succeed in the firms and their lives.

He described the natural human tendency to avoid conflict and discomfort, and how it plays out in accounting firms, with leadership ignoring interpersonal issues or difficult partners, failing to call for accountability, and neglecting the training and coaching of young leaders.

“What discussions on the home front are being avoided due to discomfort?” he asked. “We’re ‘dancing to the beat of discomfort’ – when we know others are unhappy, so we dance around their unhappiness,” rather than addressing it.

Interestingly, the right approach to these issues often isn’t to focus on the problems themselves, Engels suggested, but rather to focus on the response to the problem.

Generally, it’s not the problem that determines the outcome,” he said. “It’s the leader’s response to the problem.”

That’s where emotional responsibility comes into play. As Engels describes it, emotional responsibility is taking responsibility for your own wants, needs, actions, reactions, responses and so on, without blaming other people, the situation, or the circumstances.

Among other things, it means facing up to uncomfortable situations, rather than retreating into busy work that we’re comfortable with. “We often get busy with what we know because it’s more comfortable than dealing,” he explained. “We choose comfort over progress.”

Rather than coach or teaching young staff, for instance, people often simply solve their problems or provide answers for them. And firm leaders often put off dealing with troublesome partners or major governance issues, citing the pressure of day-to-day client work.

The emotionally responsible, however, move beyond discomfort. “Comfort and discomfort are poor barometers for decisions, Engels said. “The road to progress often passes through discomfort.”

One of the critical elements of how responsibly addressing uncomfortable situations is to be willing to address the role of their own response. If they’re dealing with an unproductive partner, for instance, have they enabled the partner by being unwilling to address his lack of performance? Or have they given the partner counterproductive incentives through a compensation system that rewards the minimum effort? Worse yet, have they encouraged dissension among the partner group by complaining about the unproductive partner, without actually addressing his lack of productivity?

Responsible leaders will start by modifying their own part in an emotional or uncomfortable situation, so that they don’t create more of a problem than there already is. Once they modify their behavior, Engels suggested, other people within the organization will often modify their behavior to suit.

Profiles in courage

All of this, Engels acknowledged, requires courage – specifically, what he called “the Four Faces of Courage:”

• Face 1: Wise helpfulness. “Not all helpfulness is wise,” Engels pointed out – much of what passes for help is actually micro-management, or providing answers instead of direction, which cuts other off from opportunities to grow and learn.
• Face 2: Strategic connecting. Quality one-on-one time is different from mere regular meetings, he said – it involves self-disclosure, and sharing your story so that employee can understand you more fully and feel comfortable trusting you. “Don’t make the other person do all the sharing, all the work, all the risking,” Engels said.
• Face 3: Asking versus telling. It’s natural to want to provide answers to questions, but Engels suggested asking your staff challenging questions instead, to get them to think independently.
• Face 4: Managing relationship triangles. Leaders often find themselves in these kinds of three-sided situations – where, say, Employee B comes to you to complain about Employee C. It’s easy to commiserate with B, but more responsible to focus on getting B out of the victim position and into a more active role where they can work with C to fix the problem, or change their own behavior to mitigate it. “In these triangles, 100 percent of the time, B is part of the problem,” Engels said.

Client accounting services has become an important line of business for CPA firms in all size segments, even as overall client fees are growing, according to a survey sponsored by the AICPA Private Companies Practice Section and CPA.com.

One trend is growing penetration of the client accounting services/virtual CFO services category for larger firms. The slice of net client fees represented by that service area, which includes outsourced finance and accounting services and other back-office support for clients, more than doubled to nine percent for the largest firms with annual revenue of $10 million or more who are active in this area, according to the 2016 National Management of an Accounting Practice (MAP) Survey, topline results of which were released earlier this fall. It also increased by double digits for the next two largest segments: firms with revenue of $5 million to less than $10 million and revenue of $1.5 million to less than $5 million.

“It’s safe to say that nearly 10 percent of revenues in the profession are focused on client accounting,” said Mark Koziel, CPA, CGMA, the AICPA’s executive vice president of firm services, who discussed the survey results at the 2016 Digital CPA Conference. “And depending on the size of the firm, it may be more or slightly less, but overall it’s a strong category on its own. Tax and audit continue to be the number one and number two revenue categories, but client accounting demonstrates growing significance to the profession.”

Client Accounting Services/Virtual CFO Services as Percentage of CPA Firm Revenue

Note: Percentages represent median values for segments from firms that indicate revenue from this service area.

On another front, CPA firms use of cloud services has grown since 2014. Some 56 percent of all firms surveyed said they use cloud-based software, up 17 percent from two years ago. Six of seven CPA firm revenue segments reported increases, with only the largest category ($10 million in revenue and up) reporting a slight decline (minus one percent). Use of cloud-based remote backup increased 14 percent to 57 percent for all firms, and an identical number reported that they capture source documents digitally.

“We’re seeing broad pickup in cloud services and other emerging technologies,” said Erik Asgeirsson, president and CEO of CPA.com. “The next wave that leads to greater productivity and capabilities for advanced firms is fuller integration of these technologies and the elimination of bottlenecks in work processes.”

Among other findings of the survey:

• Some 38 percent of firms provide staffers with tablets or mobile monitors to work remotely, with 91 percent of the largest firms ($10 million in revenue and up) doing so
• Some 49 percent of firms are using social media for business development, while 29 percent are using it for recruitment, although the latter is far more common for larger firms
• Some 43 percent of firms text clients to obtain information, although the practice is far less common in larger firms with more formal client communications.
• Some 30 percent of firms use Skype to communicate with colleagues and clients, compared to 10 percent in 2014
• Only seven percent of firms indicate that they do not operate in a paperless environment

The AICPA PCPS/CPA.com National Management of an Accounting Practice Survey is conducted every two years by the AICPA’s Private Companies Practice Section and CPA.com, the AICPA’s technology subsidiary. Representatives from 1,537 CPA firms were asked details about their latest fiscal year financial results. Responses were gathered from May through July this year. The poll’s main sponsor is Aon.

Client accounting services (CAS) is becoming an important revenue category for public accounting firms of all sizes, with larger firms seeing it gain a significant slice of their revenue pie during the past two years, according to a survey from the AICPA Private Companies Practice Section (PCPS) and CPA.com, the Institute’s marketing and technology subsidiary.

The percentage of net client fees provided by CAS, which includes outsourced finance and accounting services and other back-office support for clients, more than doubled for firms in the largest revenue segment tracked by the 2016 National Management of an Accounting Practice (MAP) Survey, initial results of which were released earlier this fall and showed top-line revenue growth among firms of all sizes.

Among firms with revenue of at least $10 million that offer virtual CFO and other client accounting services, CAS accounted for 9% of net client fees, up from 3.9% in the 2014 MAP survey. The CAS category also produced double-digit percentage gains in the next two largest MAP segments—firms with annual revenue of $5 million to $10 million and those with annual revenue of $1.5 million to $5 million.

“It’s safe to say that nearly 10% of revenues in the profession are focused on client accounting,” said Mark Koziel, CPA, CGMA, the AICPA’s executive vice president–Firm Services, who discussed the survey results at the 2016 Digital CPA Conference in Las Vegas. “And depending on the size of the firm, it may be more or slightly less, but overall it’s a strong category on its own. Tax and audit continue to be the number one and number two revenue categories, but client accounting demonstrates growing significance to the profession.”

Among firms that offer CAS, the percentage that the category contributes to the top line ranged from 20% for the smallest firms (those with revenue of less than $200,000) to 8.5% for firms in the second-largest revenue segment.

Koziel credits automation and other technologies with helping to fuel the growth of client accounting services. Tasks that once were costly and time-consuming to handle have become profitable, making the category attractive for firms. In addition, the ease of access to this technology, much of which is delivered via the internet (aka the cloud), has opened up CAS as a practice offering for even the smallest firms.

“What was once just a service we’d do when asked, more firms are dedicating resources to it and finding it to be very profitable,” Koziel said in an email. “For the newest small firms, it’s ease of access to technology to open a practice based on the service.”

Methodology

The AICPA PCPS/CPA.com National MAP Survey is conducted every two years by the AICPA Private Companies Practice Section and CPA.com, the AICPA’s technology subsidiary. Representatives from 1,537 CPA firms were asked details about their latest fiscal-year financial results. Responses were gathered from May through July this year. The poll’s main sponsor is Aon.

Although it’s been discussed for several years as a potential gateway to growth, it appears firms of all sizes are finally seeing portions of their overall services dedicated to client accounting.

The above revelation, and other key firm findings, were announced at this week’s Digital CPA conference, hosted by CPA.com and the AICPA, as part of the 2016 National Management of an Accounting Practice (MAP) Survey. This survey of 1,800 firms of all sizes was produced by CPA.com and the AICPA Private Companies Practice Section (PCPS).

More specifically, the survey found growing penetration of the client accounting services/virtual CFO services category for larger firms. The slice of net client fees represented by that service area, which includes outsourced finance and accounting services and other back-office support for clients, more than doubled to 9 percent for the largest firms with annual revenue of $10 million or more that are active in this area, according to the survey. It also increased by double digits for the next two largest segments: firms with revenue of $5 million to less than $10 million and $1.5 million to less than $5 million.

On another front, CPA firms’ use of cloud services has grown since 2014. Some 56 percent of all firms surveyed said they use cloud-based software, up 17 percent from two years ago. Six of seven CPA firm revenue segments reported increases, with only the largest category ($10 million in revenue and up) reporting a slight decline (-1 percent). Use of cloud-based remote backup increased 14 percent to 57 percent for all firms, and an identical number reported that they capture source documents digitally.

Among other findings of the survey:

• 38 percent of firms provide staffers with tablets or mobile monitors to work remotely, with 91 percent of the largest firms ($10 million in revenue and up) doing so.
• 49 percent of firms are using social media for business development, while 29 percent are using it for recruitment, although the latter is far more common for larger firms.
• 43 percent of firms text clients to obtain information, although the practice is far less common in larger firms with more formal client communications.
• 30 percent of firms use Skype to communicate with colleagues and clients, compared to 10 percent in 2014.
• Only 7 percent of firms indicated that they do not operate in a paperless environment.

In commenting about the findings, Mark Koziel, CPA, CGMA, vice president of firm services and global alliances at the AICPA, gave some insights behind the numbers and stressed there was more to the stats.

“I hear instances of client accounting being more profitable, but it was difficult to get more hard stats about that. Also, in smaller firms, in many instances, they may have shown greater profitability but only because they lost a key person and overworked everyone else,” said Koziel. “The largest growth in fees we saw were for firms earning under $200,000 (up 10.5 percent year-on-year). We are not quite back to pre-2008 growth numbers, but we are strong today though.”

Feel free to look at more MAP Survey results here, and heed Koziel’s parting words: “The best advice I can give firms today is do not manage to be average.”

CPA.com is adding Expensify, an innovative leader in expense management software, to its roster of automated solutions for CPA firms.

Technology is changing the way companies – and the CPA firms that serve them – conduct business. CPA.com has helped CPAs with this transformation through business strategy, education, change management and a lineup of curated solutions for firms, but many pain points remain, including outdated methods of approving client receipts and travel expenses.

Expensify is the fastest growing company in the expense management category, and has won acclaim for the ease and functionality of its user experience. It integrates with all major accounting software applications, including Intacct, another member of CPA.com’s partner program for firm solutions.

“Expensify clients report that using Expensify can reduce time spent on receipt submissions, approvals and reimbursements by 83 percent, which is exactly the kind of pre-accounting automation that can drive real efficiency for firms and their clients,” said Erik Asgeirsson, president and CEO of CPA.com, who announced the new strategic alliance at the 2016 Digital CPA Conference. “As client accounting services mature, the importance of digitizing all inputs and outputs and getting maximum insight from data will continue to grow.”

Expensify allows CPA firms to manage client expenses and reconcile corporate credit cards in a single console using real-time, continuously updated information. Clients also benefit from Expensify’s easy-to-use mobile app with industry-leading features:

• Expensify's SmartScan OCR technology scans receipts, automatically extracts transaction data and assigns each expense to a reporting category
• Data automatically syncs with all major accounting programs
• Corporate card reconciliation automatically imports the credit card feed and merges each transaction with the corresponding receipt while flagging duplicate expenses
• Next-day direct deposit makes it easy to reimburse employees
• Unique company policies automatically analyze which expenses actually need a manager’s review, and automatically approve the rest

“CPA.com has been a key driver in the reemergence of client accounting services for firms, and we’re thrilled to partner with CPA.com to bring expense management and receipt tracking technology to a wider audience of CPAs,” said David Barrett, founder and CEO of Expensify. “We already partner with many of the nation’s largest accounting firms, many of whom are drawn to the value of being able to analyze and manage a client’s expenses in real-time. With this partnership, we are committed to CPA firms as they expand their role of the trusted advisor to include expense management for their clients.”